[Executive-Committee] Meeting minutes - 23 Feb

Khadiga Elhassan okhadiga76 at gmail.com
Wed Mar 1 10:15:54 EAT 2017


hi , good-morning
what's the role of sponsorship and what's the duties of event organisation
i think i can help.

khadoj

On Tue, Feb 28, 2017 at 2:56 PM, Hiba Eltigani <higba6 at gmail.com> wrote:

> Dear Samir
>       Thanks for the feedback. I think we are in urgent need to have
> someone chairing the program committee. I will put you in charge of that
> based on your e-mail. Please take below proposals into account and confirm
> if that suit you.
>
> Dear All
>     is there anyone else willing to take a vacant role?
>
> BR
>
> On 25 February 2017 at 17:12, Samir S. Omer <samir.saif at sudren.edu.sd>
> wrote:
>
>> Hi Hibba
>>
>> thanks for the sum up
>>
>> I think I'm best to serve in any of these areas; Online Courses,  Website
>> revamp, Program committee, and Tech operation. However, I don't mind
>> helping in other areas if needed.
>> also I think we should start by defining clear process specially for the
>> routine/reoccurring tasks such as the mini-workshops or the event to avoid
>> any miscommunication or anyone feeling lost or left out
>>
>> best of luck
>> Samir
>>
>> ------------------------------
>>
>> *From: *"Hiba Eltigani" <higba6 at gmail.com>
>> *To: *"Executive committee for sdNOG" <exec at sdnog.sd>, "khansaa abdalla"
>> <khansaa.abdalla at outlook.com>
>> *Sent: *Saturday, February 25, 2017 2:19:45 PM
>> *Subject: *[Executive-Committee] Meeting minutes - 23 Feb
>>
>>
>> Dear All
>>    Salam,,,,,, Thanks for attending the meeting. Please find minutes
>> below:
>>      * We have identified the following issues:
>>        + Communication: the projects coordinator should insure effective
>> reporting and we agreed on at least one face-to-face meeting per month.
>>        + leadership: each project lead is totally responsible about the
>> respective project and should have view on the whole process and
>> requirements to implement the project.
>>        + load distribution: each project lead can send request for
>> volunteers to the ML or ask for help from specific individual as he see
>> necessary.
>>        + engage volunteers: Through projects.
>>        + Content level "PC": Advise the PC to try to work as efficiently
>> as possible.
>>
>>      * We agreed to re-organize based on projects for more efficiency and
>> independency. Accordingly, here are the projects and lead identified so far:
>> 1-Projects co-ordination and reporting: Vacant
>> 2- Workshops: Khadiga + Manhal
>>      - Workshops schedule for the year to enable logistics.
>>      - fees for seriousness
>>      - Process and description of how to conduct a workshop to serve as a
>> comprehensive guide for all details from catering, registration,
>> organisation, network, ads...... etc.
>>      - Database for certified persons to enable access to trainers.
>> 3- Translation: Marwa SudRen
>> 4- Online Courses: Vacant
>> 5- Website revamp : Jadallah EBS
>> 6- Theme Adoption: Mustafa Basheer (need to be confirmed)
>> 7- Financial booking: Sara Mubarak (can be Amna)
>> 8- Video conference: Vacant
>> 9- Tech operation: Salih
>>       - Mail server and accounts.
>>       - Backup hosting.
>>       - Network plan for SdNOG-4.
>>       - Moodle server to support online courses later.
>> 10- SdNOG-4: has been split into sub-projects
>>    x Registration - ticket leap : Ahmed
>>    x Program committee: Vacant
>>         - Agenda classification into advanced/basic or themes.
>>         - Attract content through call for submission and targeting
>> specific speakers.
>>         - Explore the idea of parallel sessions.
>>         - Paper Ads for submissions and communication to ISPs and other
>> organisations.
>>    x sponsorship: Vacant
>>    x event organisation: Vacant
>>    x media: Amel + Alaa + Safia
>>    x video : Mohamed Omer (Promo - need to be confirmed).
>>    x design: Mustafa Basheer (need to be confirmed)
>>
>>
>> * Recommendation:
>> + mini-event in universities for SdNOG awareness preferablly during the
>> scientific weeks.
>> + Documented Processes + related actions in the wiki.
>> + Transparency - Add session in the end of the event for financial
>> report, fincial statement in the website.
>>
>>
>> Please let me know if you have interest in specific vacant.
>> BR
>> --
>> Always smile
>>  Hiba :-)
>>
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>>
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>
>
> --
> Always smile
>  Hiba :-)
>
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-- 
Khadiga
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